You heard me right when I said bookkeeping can be effortless! Over the last couple months, I have been using Receipt Bank, an awesome data extraction application that makes bookkeeping efficient. The tool uses optical character recognition to extract data such as the supplier name, date, amount, and sales tax. The beauty is all you need to do is snap a picture on your smartphone and send it through the application. PDFs are also accepted by the application. Other ways of getting the image into Receipt Bank include emailing the file to your very own receipt bank email account or uploading to their website.
After Receipt Bank extracts the data you can code the receipt to the proper account and publish it to your cloud accounting software. Xero integrates with Receipt Bank which makes my practice’s accounting very easy. Bank statement lines are matched up with receipts that I have published which makes the reconciliation process quite painless.
Receipt Bank can be used as a stand-alone application especially if you are not invoicing customers and all you need to do is track expenses. A good example are commissioned individuals or if you are trying to capture home office expenses. You can capture all of your expenses and then download into a CSV file which can be manipulated at tax time.
One last cool feature that I have used Receipt Bank for recently was bank statement extraction. I had a situation where a client did not have their bank feeds set-up in Xero and I wanted to start getting data into the program while they got their online banking set-up as their HST deadline was approaching. I simply scanned their bank statements and emailed them and within 2 business days I had a CSV file that was ready to be imported directly into Xero.
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